Academic progress will be measured at the end of each evaluation period. Failure by a student to maintain a cumulative Grade Point Average (GPA) of at least 2.0 and/or have a less than 67% pass rate for any evaluation period will result with the student being placed on academic probation (warning) for the next enrolled term per Federal and CCTC Standards of Academic Progress.
Failure by the student to attain a cumulative GPA of at least a 2.0 during the probation term and/or obtaining a less than 67% pass rate will result in academic suspension (termination of student/Veteran’s benefits) for one term; the next enrolled term. The interruption will be reported to the Veterans Administration (VA) using VA Form 22-1999b or the applicable National Guard educational benefit administrator. Students must obtain a 2.0 cumulative GPA or higher during the suspension term (next enrolled term) and obtain a pass rate of 67% or higher to be considered for reinstatement of VA educational benefits. VA/CAP educational benefits will not be paid during a suspension term.
Veterans/students who obtain a 2.0 or higher cumulative GPA and a 67% pass rate during their suspension term are eligible to be considered for reinstatement of VA educational benefits. Veterans/students who fail to attain a cumulative GPA of at least 2.0 during the return term (after suspension) and/or less than 67% pass rate will be placed on academic dismissal for 2 terms; next 2 enrolled terms. Reinstatement after dismissal will be granted only if mitigating circumstances exist and are presented/documented with appeal. VA/CAP educational benefits will not be paid during dismissal terms.
Mitigating Circumstances: Mitigating circumstances are those which directly hinder pursuit of a course and which are judged to be beyond the student’s control.
Pass rate is computed based on attempted hours and hours receiving a passing grade. Receiving a W, I, WA or an F for a class is considered a grade and used in computing a student’s pass rate.
Should you appeal your VA or CAP academic dismissal, you may have to contact the financial aid and the academic departments to appeal your academic status as well. Appeal requests for reinstatement of VA or CAP educational benefits after suspension and/or dismissal term(s) will be considered by the CCTC Veteran’s Affairs Representative and/or Director of Financial Aid. Probation/warning and suspension are not eligible to be appealed.
For further information, contact the VA education hotline 1-(888) 442-4551 or National Guard benefit administrator.